I have a rather wacky e-mail setup, due to the fact that I have so many accounts to manage. With that in mind, I found the perfect solution for my e-mail needs, and hopefully it will work for you too. Did you know that you can use Gmail as a POP3 e-mail client? This way you can both send and receive mail as email@example.com through the Gmail interface.
If you have ever found yourself wanting to use Gmail more, but did not want to abandon your professional looking e-mail address this is the tutorial you have been looking for. I’ll share with you how you can setup Gmail to both send and receive e-mail to your non-Gmail e-mail address.
How to Receive Your E-mail in Gmail
Here is how you can add your e-mail account to Gmail.
From within Gmail, click on the Settings link, at the top of the page. Next, click on the Accounts and Import link.
Now, you will want to click the button labeled, “Add POP3 email account”. That should pop up a new window where you can input the information about the e-mail account.
- Provide your e-mail address (firstname.lastname@example.org). Click the button labeled, “Next”.
- Next, give your user name, password, POP server (yourdomain.com or mail.yourdomain.com). There are other settings to choose from, but lets ignore them for now. Click the button labeled, “Add Account”.
Now, when you go to Settings > Accounts and Import you should see your e-mail account listed under Check mail using POP3. If you click the edit info link beside your account, you can then edit the other details we skipped before, such as:
- Leave a copy of retrieved message on the server
- Always use a secure connection (SSL) when retrieving mail
- Label incoming messages
- Archive incoming messages (Skip the Inbox)
So now Gmail is acting as the e-mail client looking for e-mail from email@example.com and your hosted e-mail account. That covers receiving incoming mail from both accounts. What if you need to send mail as firstname.lastname@example.org?
How to Send E-mail in Gmail from Your Address
Here is how you can send mail using your personal e-mail account, rather than your Gmail e-mail address. From within Gmail, go to Settings, and then Accounts and Import. Under the Send mail as: section, click the button that reads, “Send mail from another address”.
This will pop up another window, where you can input your information.
- Give your name, as you want it to be seen as the sender when somebody gets an e-mail from you.
- Give your e-mail address you wish to send from, such as the one you setup using the previous steps above (email@example.com). Now, click the button labeled, “Next Step”.
- You then have the option to send mail one of two ways:
+ Send through Gmail (easier to set up – I use this one)
+ Send through yourdomain.com SMTP servers (recommended for professional domains)
- You will then be e-mailed a message at this address to verify you are able to use it. To perform the verification click “Send Verification”. They will then send an e-mail to firstname.lastname@example.org with instructions on how to verify your address.
Once you complete the verification process, you should then be able to send mail as email@example.com too.
Now you have yet another option when it comes to picking which e-mail client you wish to use, out of the many choices there are out there today.